Office of the Bursar

The Bursar's Office is available to assist you with managing your financial relationship with the college – including processing tuition and fee payments, providing receipts for tuition reimbursement, and other student billing needs. It is our goal to provide the highest level of customer service. Please contact the Bursar's Office at 1-800-280-0307 Option 3, or bursar@ace.edu for assistance.

Fees

• $50 non-refundable application fee, paid during the application process
• $25 non-refundable payment processing fee assessed to payments due at the beginning of each course
• $20 non-refundable technology fee per course (effective April 1, 2011)
• $5 per transcript after the first copy mailed to the student  
• $5 additional for same day service (mailed same day before 4:00 p.m. CST)
• $5 additional for rush service (mailed within 24 hours)
• $25 overnight delivery
• $100 Degree Conferral fee - applies to all students regardless of their participation in the commencement ceremony. This fee covers administrative costs to review degree requirements completion and related end of program costs.
• $145 Internship Portfolio Maintenance fee every 5 weeks of EL595 - Portfolio Extension (for Educational Leadership students who do not complete their 120-hour internship by the end of their twelfth course.

Additional fees for each program may be set when the agreement between the College and a school district is signed and becomes effective. Please see your payment agreement to determine if there are any additional costs associated with your district’s payment agreement.

Payment options

Each student must declare a payment method by signing a payment agreement prior to beginning the first course. Students have the following payment options:

• Payment in Full: Make one payment covering the entire program cost and fees. By paying in full, the payment processing fees can be avoided. However, if a student chooses to pay in full yet makes payment in installments, the payment processing fee will be assessed for each unpaid course.
• Payment in Installments: Pay program cost and fees in smaller portions. A payment processing fee for each unpaid course will be assessed under this payment options.
• School Partnership Agreement: Under a partnership agreement with a participating school district, payment arrangements will be set up. Please note this option is only available for full-time employees. 
• Third-Party Loans: Some students may qualify for a private loan through a third-party lender. Funds received from the lender will be disbursed based on the amount awarded (not to exceed four disbursements within a one-year period). 

Payment is due the Wednesday before each course and will be accepted until 11:59 pm CST the first day of the course. Access to the online coursework will not be granted if payment does not fully cover the course cost.  Students from whom payment is not received will be administratively withdrawn.

Students from whom payment has not been received by the deadline will be administratively withdrawn from the course and must submit a Re-Entry Form to continue. Access to online coursework will not be granted if payment is not received by the first day of class (amount due is based on payment agreement).

Tax forms

Students may access their annual 1098-T Forms by logging into the MyACE Student Portal.

Helpful documents

• Bursar Frequently Asked Questions (.pdf)
• IRS Form 1098-T FAQ (.pdf)

Refund policy

In order to be eligible for a refund of tuition paid, a Change of Status Form (available from the Academic Services Team at academicservices@ace.edu must be received prior to the Drop Deadline – 11:59 CST the first Friday of the course.

Please note some states have mandated refund and withdrawal policies by which ACE must abide. Please refer to the Graduate Student Catalog and Addenda to determine if your state has such a policy.